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+44 (0) 1786 870 967

Document & Media Support
01786 870967

Out of Hours Hotline
07000 358 358

 

Latest News


Telecoms company TalkTalk ha sbeen issued with a record 400,000 fine by the ICO for security failings that allowed a cyber attack to access customer data 'with ease'....[Read more]

ICO investigation reveals how charities have been exploiting supporters....[Read more]

Dataspace Scotland proudly announces that for the 3rd year running we have been accredited to ISO9001, ISO14001, PD5454 and BS4783....[Read more]

Imagine that your law firm's offices have just been destroyed by an overnight fire. Nobody was hurt but everything has been burned to a cinder. Can your law firm continue to operate after such a major disaster ?....[Read more]

Thinking of going paperless ? What are the benefits of Scanning ?....[Read more]

We normally see the threats as coming from outside the organisation and all staff would never do any harm to the organisation they love working in! The conference showed that this was not always true!....[Read more]

Google data centre in Belgium was hit by four successive lightening strikes causing some servers to fail and permanantly lose customer data.....[Read more]

Have you ever asked yourself??What if there is ever a fire or flood in the office, or we have a computer virus attack, what will happen to all of my data and records??....[Read more]

In today?s so-called paperless society we still use a great deal of paper..... We'll look here at the key issues that need addressed prior to taking a 'scan it all' approach....[Read more]

Data growth and technology innovations fuels a bright future for Tape....[Read more]

Back in 2011, Google had a bug which deleted all Gmail data for all users. It affected all servers & replication servers. They successfully restored it all from TAPE.....[Read more]

Dataspace Scotland has proudly achieved ISO certification for the Provision of Data Backup Solutions plus Professional Document Archive and Record Management Services.....[Read more]

Dataspace Scotland have joined the Stirling Chamber of Commerce, part of the Forth Valley Chamber of Commerce.....[Read more]

Dataspace Scotland have been accepted onto the Scottish Enterprise Business Growth Program....[Read more]

Formatting hard drives does not necessarily delete data stored on them, a security firm has warned.....[Read more]
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Webtrack Secure Login

Our Secure WebTrack System

Scanning, Storage & Shredding - Edinburgh

Dataspace Scotland supports businesses throughout Edinburgh City Centre and the Lothians with secure and cost-effective document scanning, archiving, document management and storage.


We offer a comprehensive range of data capture and imaging services, including document scanning 
As well as  our scanning services we offer archive document storage and either a scan-on-demand or physical retrieval service.

Based in Stirling, we are strategically located directly between Edinburgh and Glasgow and have a daily scheduled run operating in and around Edinburgh and surrounding areas. We offer a regular or ad-hoc document uplift service for customers in Edinburgh and the East of Scotland.

Our goal is to build a strong relationship with each of our customers, to understand their business and give each customer the best possible advice to meet their requirements, whether that be storage, scanning, or a combination of both to provide the most cost effective and appropriate solution.

Why choose Dataspace Scotland :

  • Excellent customer service
  • ISO Accredited Quality services
  • Tailored solutions for your unique requirements
  • Professional, helpful and friendly service
  • Safe, secure and reliable ISO audited & approved processes
 
Our customers range from large public sector organisations to small private sector businesses, including councils, charities, manufacturing, engineering, accountancy, insurance, legal services and more
 
Every business has a legal obligation to retain records for a specific period of time.These paper records can mount up and take up valuable space within your business premises.
 
Dataspace Scotland's document scanning services will save your company TIME, SPACE and MONEY.
 
Our high quality scanning services ensure accurate digital archiving of all types and formats of paper documents ensuring future accessibility.

 

Secure Web Access
Our secure web management system enables authorised client users to access, view, and retrieve any of their own documents, boxes or other items held in store.
Scanned images can be securely viewed online and downloaded or printed as required. No client software need be downloaded as our online tracking system is accessible via any standard internet browser.

Confidential Destruction
Following scanning, all documents can be fully destroyed following your approval of the scanned data.   
Alternatively, your documents can be held in our secure document repository for as long a period as you may require following scanning.


Full History Tracking & Audit
Each box of records collected will be assigned a unique barcode and to ensure traceability at all times. 

Once booked in, all movements are tracked via the box or file's unique assigned barcode, ensuring a full audit trail is available throughout the entire scanning process from collection through book-in, preparation, scanning, QA right through to destruction following customer approval.

Accessibility
Scans can be securely viewed online via our 'Webtrack' system or they can be returned back to you on encrypted USB, encrypted disk, or transferred directly to your own internal EDRM system.

Quality Standards
Our scanning and records management operation is fully accredited to ISO9001, PD5454 and ISO14001 and is temperature and humidity controlled, fully protected by fire detection and intruder alarm systems and monitored by 24 Hour CCTV cameras
 
 

Specialists in Managing your Documents & Data.

Records Management, Tape Drive & Library Backup Solutions and Offsite Data Storage for lifetime management of paper based or electronic documents, files & media

Archive Document Storage 
Archive Document Storage

“Dataspace Scotland have provided our company with a very high level of service over the past 7 years” Warburtons Limited


Barcode scanning at every stage
Barcode Scanning at every stage 
 
We have used Dataspace Scotland for some years now for the archive storage of files and other documents and are delighted with their friendly and reliable service. Collection has always been prompt and efficient, and document retrieval is never a problem, with next day delivery virtually guaranteed. I could not recommend them highly enough.
Your Conveyancer Ltd

 
 
 
Our Document Repository at Kippen