DataSpace Scotland operates a highly secure environment for the storage and control of clients valuable documents and data and all access is strictly monitored.
All items (archive boxes, files, media tapes, CD, DVD or scanned images) are registered to the DataSpace records management and bar code tracking system, utilising the industry standard O'Neil RSSQL Software.
All items entering the store are assigned a unique barcode identifier, which identifies it's type (box, file, tape, etc..) and it's unique ID. Client reference details are logged onto the records management system alongside the barcode as one or more 'alternate' identifiers. This allows our clients to request items using either their own reference id for each item required, a full or part description or the DataSpace barcode id.
Every barcoded item is placed in & registered to a specific barcoded location in our secure storage repository, and this information is transferred automatically to the records management system via hand-held barcode scanners.
Any item can therefore be located within minutes and made ready for delivery to the client by their chosen method.
Items may be retrieved from store by entire box/container or by individual file/tape
If you would like to find out more about our services and how they can help you control your file or date records, please call us on 01786 870967 or email to firstname.lastname@example.org
Specialists in Managing your Documents & Data.
Records Management, Tape Drive & Library Backup Solutions and Offsite Data Storage for lifetime management of paper based or electronic documents, files & media