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+44 (0) 1786 870 967

Document & Media Support
01786 870967

Out of Hours Hotline
07000 358 358

 

Latest News


Telecoms company TalkTalk ha sbeen issued with a record 400,000 fine by the ICO for security failings that allowed a cyber attack to access customer data 'with ease'....[Read more]

ICO investigation reveals how charities have been exploiting supporters....[Read more]

Dataspace Scotland proudly announces that for the 3rd year running we have been accredited to ISO9001, ISO14001, PD5454 and BS4783....[Read more]

Imagine that your law firm's offices have just been destroyed by an overnight fire. Nobody was hurt but everything has been burned to a cinder. Can your law firm continue to operate after such a major disaster ?....[Read more]

Thinking of going paperless ? What are the benefits of Scanning ?....[Read more]

We normally see the threats as coming from outside the organisation and all staff would never do any harm to the organisation they love working in! The conference showed that this was not always true!....[Read more]

Google data centre in Belgium was hit by four successive lightening strikes causing some servers to fail and permanantly lose customer data.....[Read more]

Have you ever asked yourself??What if there is ever a fire or flood in the office, or we have a computer virus attack, what will happen to all of my data and records??....[Read more]

In today?s so-called paperless society we still use a great deal of paper..... We'll look here at the key issues that need addressed prior to taking a 'scan it all' approach....[Read more]

Data growth and technology innovations fuels a bright future for Tape....[Read more]

Back in 2011, Google had a bug which deleted all Gmail data for all users. It affected all servers & replication servers. They successfully restored it all from TAPE.....[Read more]

Dataspace Scotland has proudly achieved ISO certification for the Provision of Data Backup Solutions plus Professional Document Archive and Record Management Services.....[Read more]

Dataspace Scotland have joined the Stirling Chamber of Commerce, part of the Forth Valley Chamber of Commerce.....[Read more]

Dataspace Scotland have been accepted onto the Scottish Enterprise Business Growth Program....[Read more]

Formatting hard drives does not necessarily delete data stored on them, a security firm has warned.....[Read more]
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Webtrack Secure Login

Our Secure WebTrack System

Barcode Tracking

DataSpace Scotland operates a highly secure environment for the storage and control of clients valuable documents and data and all access is strictly monitored.

All items (archive boxes, files, media tapes, CD, DVD or scanned images) are registered to the DataSpace records management and bar code tracking system, utilising the industry standard O'Neil RSSQL Software.

All items entering the store are assigned a unique barcode identifier, which identifies it's type (box, file, tape, etc..) and it's unique ID.  Client reference details are logged onto the records management system alongside the barcode as one or more 'alternate' identifiers. This allows our clients to request items using either their own reference id for each item required, a full or part description or the DataSpace barcode id.

Every barcoded item is placed in & registered to a specific barcoded location in our secure storage repository, and this information is transferred automatically to the records management system via hand-held barcode scanners.

Any item can therefore be located within minutes and made ready for delivery to the client by their chosen method.

Items may be retrieved from store by entire box/container or by individual file/tape


If you would like to find out more about our services and how they can help you control your file or date records, please call us on 01786 870967 or email to archive@dataspacescotland.co.uk
 
 

Specialists in Managing your Documents & Data.

Records Management, Tape Drive & Library Backup Solutions and Offsite Data Storage for lifetime management of paper based or electronic documents, files & media

Industry standard barcode tracking Industry standard barcode tracking

 
Scanning barcode against customer order ensures correct item is picked every time
Scanning barcode against customer order ensures correct item is picked every time