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Sales Hotline
+44 (0) 1786 870 967

Document & Media Support
01786 870967

Out of Hours Hotline
07000 358 358


Latest News

The Guide to the GDPR explains the provisions of the GDPR to help organisations comply with its requirements. It is for those who have day-to-day responsibility for data protection. This is a living document and we are working to expand it in key ....[Read more]

Organizations don't have nearly as much confidence in their DR plans as you might think, and -- for many -- disaster recovery plan testing doesn't happen nearly as often as it should. The number and types of threats than can lead to a disaster are ....[Read more]

Telecoms company TalkTalk ha sbeen issued with a record 400,000 fine by the ICO for security failings that allowed a cyber attack to access customer data 'with ease'....[Read more]

ICO investigation reveals how charities have been exploiting supporters....[Read more]

Dataspace Scotland proudly announces that for the 3rd year running we have been accredited to ISO9001, ISO14001, PD5454 and BS4783....[Read more]

Imagine that your law firm's offices have just been destroyed by an overnight fire. Nobody was hurt but everything has been burned to a cinder. Can your law firm continue to operate after such a major disaster ?....[Read more]

Have you ever asked yourself??What if there is ever a fire or flood in the office, or we have a computer virus attack, what will happen to all of my data and records??....[Read more]

In today?s so-called paperless society we still use a great deal of paper..... We'll look here at the key issues that need addressed prior to taking a 'scan it all' approach....[Read more]

Data growth and technology innovations fuels a bright future for Tape....[Read more]

Back in 2011, Google had a bug which deleted all Gmail data for all users. It affected all servers & replication servers. They successfully restored it all from TAPE.....[Read more]

Dataspace Scotland has proudly achieved ISO certification for the Provision of Data Backup Solutions plus Professional Document Archive and Record Management Services.....[Read more]

Dataspace Scotland have joined the Stirling Chamber of Commerce, part of the Forth Valley Chamber of Commerce.....[Read more]

Dataspace Scotland have been accepted onto the Scottish Enterprise Business Growth Program....[Read more]

Formatting hard drives does not necessarily delete data stored on them, a security firm has warned.....[Read more]

What happens to your data when a cloud storage provider goes out of business?....[Read more]
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Webtrack Secure Login

Our Secure WebTrack System

Cloud Document Management

Ever lost a file and searched for hours trying to find where it's gone ? This need never happen again.

DataSpace Scotland provide cloud document management and access via our user friendly, SSL enabled secure web portal to enable authorised client users to securely search, access, view, download, or order for delivery, any box,  document or file held in store with us via any standard internet browser.


Our secure internet browser application that allows the authorised user to:

  • Track physical files/boxes/tapes on or offsite
  • Order a digital scan on demand of any file
  • Securely view the scanned image online & download as a tiff or pdf
  • Order physical delivery of files/boxes/tapes
  • Order box supplies
  • Access your file records at any time of day or night
  • View a full tracking & movement history of each item in store
  • Control access to file records to individual users, or to specific items.


Online management reporting is available to access up to the minute, accurate information about all files, boxes or tapes held in our document storage repository. This information can be viewed from a company level or departmental level perspective and includes:

  • Number of files/boxes/tapes stored
  • Volume of scanned images performed
  • Volume of scanned data hosted online
  • Number of files/boxes/tapes retrieved
  • Number of files/boxes/tapes returned or entered to store
  • Number of files/boxes/tapes destroyed
  • File activity by requestor
  • Document review dates

Easy to use with no software needing installed at the client site.


Please telephone us on 01786 870967 or  Contact Us to discuss your requirements.

Specialists in Managing your Documents & Data.

Records Management, Tape Drive & Library Backup Solutions and Offsite Data Storage for lifetime management of paper based or electronic documents, files & media

Online Data Access - WebTrack user interface
Online Data Access User Interface.

"We use DataSpace Scotland for the bulk of our off-site storage requirements.

We view and request files online and our files are always returned to us in a timely manner. DataSpace Scotland are always willing to go that 'extra mile' for us, which allows us to go that 'extra mile' for our customers" - Xafinity Group

Search for and view online, or request delivery of your files securely Search for & view online, or request delivery of your files securely
Secure login from any internet browser

Secure Login from any internet browser