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+44 (0) 1786 870 967

Document & Media Support
01786 870967

Out of Hours Hotline
07000 358 358

 

Latest News


Telecoms company TalkTalk ha sbeen issued with a record 400,000 fine by the ICO for security failings that allowed a cyber attack to access customer data 'with ease'....[Read more]

ICO investigation reveals how charities have been exploiting supporters....[Read more]

Dataspace Scotland proudly announces that for the 3rd year running we have been accredited to ISO9001, ISO14001, PD5454 and BS4783....[Read more]

Imagine that your law firm's offices have just been destroyed by an overnight fire. Nobody was hurt but everything has been burned to a cinder. Can your law firm continue to operate after such a major disaster ?....[Read more]

Thinking of going paperless ? What are the benefits of Scanning ?....[Read more]

We normally see the threats as coming from outside the organisation and all staff would never do any harm to the organisation they love working in! The conference showed that this was not always true!....[Read more]

Google data centre in Belgium was hit by four successive lightening strikes causing some servers to fail and permanantly lose customer data.....[Read more]

Have you ever asked yourself??What if there is ever a fire or flood in the office, or we have a computer virus attack, what will happen to all of my data and records??....[Read more]

In today?s so-called paperless society we still use a great deal of paper..... We'll look here at the key issues that need addressed prior to taking a 'scan it all' approach....[Read more]

Data growth and technology innovations fuels a bright future for Tape....[Read more]

Back in 2011, Google had a bug which deleted all Gmail data for all users. It affected all servers & replication servers. They successfully restored it all from TAPE.....[Read more]

Dataspace Scotland has proudly achieved ISO certification for the Provision of Data Backup Solutions plus Professional Document Archive and Record Management Services.....[Read more]

Dataspace Scotland have joined the Stirling Chamber of Commerce, part of the Forth Valley Chamber of Commerce.....[Read more]

Dataspace Scotland have been accepted onto the Scottish Enterprise Business Growth Program....[Read more]

Formatting hard drives does not necessarily delete data stored on them, a security firm has warned.....[Read more]
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Document Storage

DataSpace Scotland offer dedicated Archive Document Storage, File Scanning and Data Management Services to businesses throughout Scotland.


Offsite Document Storage & Records Management
We provide secure off-site document storage and records management in Scotland with a flexible collection & retrieval service, for archive documents and files.

We can cater for
all of your document storage requirements, be it one box or a large warehouse full of boxes. We store at box or file level with either physical or scan on demand delivery available
.

 

Benefits to you : 

  • Free up premium office space - save on heating, lighting, or rent

  • Avoid wasted staff time searching through boxes for misplaced files

  • Increase the security of your archived documents & data

  • Save £'s by avoiding unnecessary spend on expensive in-house storage systems - save on capital outlay or lease for racking systems

  • Be confident that your data is safe & securely stored

  • Be able to quickly & easily retrieve your files at any time - no more 'lost' files

  • With Scan on Demand, your files can be with you within the hour, saving space, time and money (and it's environmentally friendly too !)

  • Managing retention & destruction dates to comply with the Data Protection Act

  • Allow your staff more time to focus on your business priorities - reduce staff costs on archive administration

  • All these savings add up - Save £'s with Dataspace

 

Retrievals & Collection

We can deliver Same Day or Next Day throughout Scotland with urgent 2 hour delivery available and under 1 hour with Scan on Demand.
All collections and deliveries are carried out by our own staff using Dataspace vehicles and transported to our secure records management facility just outside Stirling.

 

Barcode Tracking
All movements of document boxes, files, media tapes and individual pages of document filing, are fully tracked via our sophisticated barcode tracking and records management system. Our retrieval service operates 24 hours a day, 365 days a year.


Secure Web Access
Our secure web management system enables authorised client users to access, view, and retrieve any of their own documents, boxes or other items held in store.
Scanned images can be securely viewed online and downloaded or printed as required. No client software need be downloaded as our online tracking system is accessible via any standard internet browser.

Confidential Destruction
We monitor all document or file retention dates as originally set by our client, and notify the client when these dates are approaching, in order that you may authorise the appropriate action to be taken - whether this be return of the files to you, destruction of the files by DataSpace, or an extension of the End of Life retention date.  See our Confidential Destruction page for more details.


Full History Tracking & Audit
Each box will be assigned a unique Dataspace barcode and have its full details recorded on our records management system to ensure traceability at all times. 

All requests are logged and all movements tracked via the items unique barcode, ensuring a full audit trail is available throughout the life of the box or file. Requests for access or delivery may be made by telephone, email or securely online via our online system.


Quality Standards
Our records management facility is accredited to ISO9001, ISO14001 and PD5454 and is temperature and humidity stable, fully protected by fire detection and intruder alarm systems and monitored by 24 Hour CCTV cameras
 
 

Specialists in Managing your Documents & Data.

Records Management, Tape Drive & Library Backup Solutions and Offsite Data Storage for lifetime management of paper based or electronic documents, files & media

Archive Document Storage 
Archive Document Storage

“Dataspace Scotland have provided our company with a very high level of service over the past 7 years” Warburtons Limited


Barcode scanning at every stage
Barcode Scanning at every stage 
 
We have used Dataspace Scotland for some years now for the archive storage of files and other documents and are delighted with their friendly and reliable service. Collection has always been prompt and efficient, and document retrieval is never a problem, with next day delivery virtually guaranteed. I could not recommend them highly enough.
Your Conveyancer Ltd


"We have been very impressed by the professionalism of Dataspace Scotland from the first meeting right through to the service we are currently receiving.
We were dreading starting the process of moving our existing boxes [over 1200] from the substandard store they were in to Dataspace’s secure premises but the process was made so much less stressful by the guidance and assistance provided by Dataspace staff, they also made short work of the task of sifting through all of our existing boxes and advising what could be destroyed and then safely storing everything else.
This level of service continues in the regular collection of new archive boxes and secure shredding that Dataspace Scotland provide"
Donald Stewart, Property & Facilities Manager - Charitable Housing Sector
 
 
 
Our Document Repository at Kippen