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Latest News


Telecoms company TalkTalk ha sbeen issued with a record 400,000 fine by the ICO for security failings that allowed a cyber attack to access customer data 'with ease'....[Read more]

ICO investigation reveals how charities have been exploiting supporters....[Read more]

Dataspace Scotland proudly announces that for the 3rd year running we have been accredited to ISO9001, ISO14001, PD5454 and BS4783....[Read more]

Imagine that your law firm's offices have just been destroyed by an overnight fire. Nobody was hurt but everything has been burned to a cinder. Can your law firm continue to operate after such a major disaster ?....[Read more]

Thinking of going paperless ? What are the benefits of Scanning ?....[Read more]

We normally see the threats as coming from outside the organisation and all staff would never do any harm to the organisation they love working in! The conference showed that this was not always true!....[Read more]

Google data centre in Belgium was hit by four successive lightening strikes causing some servers to fail and permanantly lose customer data.....[Read more]

Have you ever asked yourself??What if there is ever a fire or flood in the office, or we have a computer virus attack, what will happen to all of my data and records??....[Read more]

In today?s so-called paperless society we still use a great deal of paper..... We'll look here at the key issues that need addressed prior to taking a 'scan it all' approach....[Read more]

Data growth and technology innovations fuels a bright future for Tape....[Read more]

Back in 2011, Google had a bug which deleted all Gmail data for all users. It affected all servers & replication servers. They successfully restored it all from TAPE.....[Read more]

Dataspace Scotland has proudly achieved ISO certification for the Provision of Data Backup Solutions plus Professional Document Archive and Record Management Services.....[Read more]

Dataspace Scotland have joined the Stirling Chamber of Commerce, part of the Forth Valley Chamber of Commerce.....[Read more]

Dataspace Scotland have been accepted onto the Scottish Enterprise Business Growth Program....[Read more]

Formatting hard drives does not necessarily delete data stored on them, a security firm has warned.....[Read more]
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Benefits of Scanning


Thinking of going paperless ? What are the benefits of Scanning ?
 
Whether you currently store paper archive files in your offices or with an offsite storage provider, such as Dataspace Scotland, you can begin to move towards a reduced paper environment by gradually scanning your ongoing file records.
 
Dataspace Scotland's friendly and professional team can collect your paper files on a regular or ad-hoc basis, index and scan them, and either host them on our secure Cloud Electronics Records Management System (ERM), or return them to you by encrypted USB/Disk, or transfer them directly to your own internal ERM system or Sharepont.
 
If our files are already stored with us, we can make them available to you within 1 hour using our FASTSCAN process. High quality scanning, with full quality check to ensure all images are the optimum they can be.
 
This has several key benefits for you
 
1.    You avoid gathering paper files in your internal storage area long term & can use that space for other purposes
 
2.    You reduce the risk of having vast amounts of paper stored in your business premises
 
3.    You avoid adding to the paper files you have in external storage, thus controlling storage costs
 
4.    Using Dataspace' Cloud ERM system, you will have secure access to all scanned files online 24/7 from anywhere with an internet connection – office, home, or via phone, ipad, etc.. giving maximum flexibility to you and your staff
 
5. Using Dataspace' Cloud ERM system, all scanned images are backed up daily to disk and tape and vaulted securely for safekeeping. No need for you to worry about backup of these files.
 
6.    You manage the boxes currently in offsite storage by destroying them at end of life date, thereby reducing the amount of paper files in offsite storage each year, and reducing costs.
 
6. Because we Quality check all scanned data, the scanned images created by Dataspace Scotland will be of an exceptionally high quality, much better than can be acheived by internal staff and equipment.

7. Once files/boxes are scanned, they can be destroyed, they can be stored for as long or short a period of time as you wish, or they can be returned to you.
 
Should you decide you wish to scan older boxes from storage, once again Dataspace Scotland can carry this task out quickly and to an exceptionally high standard.
 
Contact us now to discuss your requirements with us and hear how we can tailor our service to meet your specific needs.
 
Telephone 01786 870967

 
 

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